Jason’s program is literally game changing. If you want to optimize in ways you haven't imagined, try his systems. A bit about me: I describe myself as OCD: very regimented, diligent, and I live by my calendar. Everything is on there, even when I shower and sleep, and I’ve been this way for years. When things run over (for even 15 minutes), or someone randomly calls me, it ends up on my calendar. I’m always seeking ways to continually optimize my time and calendar so I can invest my time and energy into the things that achieve multiplicative returns. I optimize when I work out, when I work (to align with the hours when I’m in my most “creative” mental states), how I prioritize my activities based on the energy they require and the energy they give me, and I color code every event. I’m so hyper focused on productivity that I even have two phones, two emails, and have systems and “rules” for both so nothing impacts my workday or my mental flow. I’m always learning from other CEOs and my investors, and thought I had things basically the best they could be. I honestly had a hard time believing there was any system that could better optimize my life more so than I had already done. But I was 100% wrong.
Before this program, a few things:
(1) My inbox was at like 15,000 emails. No kidding. And I decided finally just to get 3 email addresses so I could manage (a) my team and day to day work, (b) my investors, and (c) customer relationships, and then (d) press opportunities and people wanting to connect.
(2) I developed these elaborate systems where only certain emails would be linked to my work phone, which always receives notifications, and certain emails would be linked to my personal phone, which never receives notifications. And some of the email addresses would auto-forward to others and then “mark as read” but basically they would all filter back into my main email address (a).
(3) I had a “Starred and Important” inbox, and then “Everything Else” and I would check “Starred and Important” daily and leave them unread so I could follow up on them as open “to-dos” / tasks. I would track all my other “to-dos” / tasks in a running Google Doc, which I would re-prioritize every week from the week prior, against our company’s OKRs.
(4) I would then plan my calendar every week in advance + morning of around the top priorities from my Google Doc. I would color-code these, and plan the flow of my day to the minute the night before. Caveat: If my priorities changed for the day, as they often would (Founder / CEO Life), I would then spend maybe another half an hour re-planning my calendar every time they changed.
And, thanks to the program, I:
(1) Have an easy email system that keeps my inbox at 0. Seriously, the “Send and Archive” feature is AMAZING. Also, (2) I no longer leave emails “unread” to return to later. The “Create Task” workflow is absolutely GENIUS and then I can move these to tasks on my calendar and prioritize when I’ll answer the emails instead of letting them pile up in my inbox or wasting time typing out “respond to so and so” on my calendar.
(3) Now track ALL my tasks on my calendar using the Task Workflow from the program. No more Google Docs to track on-going priorities for the week and using a Google Doc to plan my daily calendar around, which means that; (4) I waste WAY WAY less time planning my calendar and priorities for the day, and...
(5) I literally can select the “Tasks” that are most important in an on-going basis from the ones I’ve pre-filtered for the day, so basically I don’t have to pre-plan my calendars at all anymore. Only the blocks of time when I’m planning on working.
(6) I can still retroactively audit my productivity, because the tasks are marked as “done” at the top of the calendar. (7) The subtask system is great, and ensures I stay on top of everything.
(8) Because I have 1 unified place where every single thing I need to do (even taking care of the plans I can’t seem to keep alive) is there and I can prioritize accordingly. Seriously, this has saved me a ton of time already on the HOURS I used to spend planning my calendar every week, and then re-planning it over and over again. AND the Task Workflow ensures that even with my emails and my constantly growing to do list, nothing is missed, and I’m always focusing my energy on the highest output tasks with *no* effort to search, find, and prioritize what is important.
Thanks Jason!!
Before this program, a few things:
(1) My inbox was at like 15,000 emails. No kidding. And I decided finally just to get 3 email addresses so I could manage (a) my team and day to day work, (b) my investors, and (c) customer relationships, and then (d) press opportunities and people wanting to connect.
(2) I developed these elaborate systems where only certain emails would be linked to my work phone, which always receives notifications, and certain emails would be linked to my personal phone, which never receives notifications. And some of the email addresses would auto-forward to others and then “mark as read” but basically they would all filter back into my main email address (a).
(3) I had a “Starred and Important” inbox, and then “Everything Else” and I would check “Starred and Important” daily and leave them unread so I could follow up on them as open “to-dos” / tasks. I would track all my other “to-dos” / tasks in a running Google Doc, which I would re-prioritize every week from the week prior, against our company’s OKRs.
(4) I would then plan my calendar every week in advance + morning of around the top priorities from my Google Doc. I would color-code these, and plan the flow of my day to the minute the night before. Caveat: If my priorities changed for the day, as they often would (Founder / CEO Life), I would then spend maybe another half an hour re-planning my calendar every time they changed.
And, thanks to the program, I:
(1) Have an easy email system that keeps my inbox at 0. Seriously, the “Send and Archive” feature is AMAZING. Also, (2) I no longer leave emails “unread” to return to later. The “Create Task” workflow is absolutely GENIUS and then I can move these to tasks on my calendar and prioritize when I’ll answer the emails instead of letting them pile up in my inbox or wasting time typing out “respond to so and so” on my calendar.
(3) Now track ALL my tasks on my calendar using the Task Workflow from the program. No more Google Docs to track on-going priorities for the week and using a Google Doc to plan my daily calendar around, which means that; (4) I waste WAY WAY less time planning my calendar and priorities for the day, and...
(5) I literally can select the “Tasks” that are most important in an on-going basis from the ones I’ve pre-filtered for the day, so basically I don’t have to pre-plan my calendars at all anymore. Only the blocks of time when I’m planning on working.
(6) I can still retroactively audit my productivity, because the tasks are marked as “done” at the top of the calendar. (7) The subtask system is great, and ensures I stay on top of everything.
(8) Because I have 1 unified place where every single thing I need to do (even taking care of the plans I can’t seem to keep alive) is there and I can prioritize accordingly. Seriously, this has saved me a ton of time already on the HOURS I used to spend planning my calendar every week, and then re-planning it over and over again. AND the Task Workflow ensures that even with my emails and my constantly growing to do list, nothing is missed, and I’m always focusing my energy on the highest output tasks with *no* effort to search, find, and prioritize what is important.
Thanks Jason!!